Exhibitor Resources

Thank you for exhibiting at the Defense Intelligence Worldwide. The official service contractor for this event is Freeman Decorating Company. The Defense Intelligence Worldwide Exhibit Hall is located in Exhibit Halls E–G of the Baltimore Convention Center in Baltimore, Maryland.

Important Forms & Deadlines

Exhibit Space Payment Due Friday, February 22, 2013
Promotional Payments Due (if applicable) Friday, February 22, 2013
Directory Listing Deadline Friday, February 22, 2013
Ad Deadline (if applicable) Friday, February 22, 2013
AV Equipment Deadline Friday, March 15, 2013
Lead Retrieval Order Form Deadline Friday, March 8, 2013
Electricity Order Form Deadline March 13, 2013
Internet, Telephone & Cable Order Form Deadline Monday, March 18, 2013
Freeman Discount Deadline Friday, March 15, 2013
Freeman Warehouse Freight Deadline Friday, March 29, 2013
Exhibitor Badge Registration Deadline Wednesday, April 3, 2013

IAEE Guidelines for Display Rules and Regulations

All exhibitors are subject to following the IAEE Guidelines for Display Rules and Regulations. Guidelines will be enforced on-site. Please download and read the IAEE Guidelines for Display Rules and Regulations.

Hanging signs are permitted for island booths only. The maximum height for both display and hanging signage must not exceed 20'. For all other booths, signage cannot exceed 8' and must be floor-anchored. Signage higher than 5' is not permitted in the front 5' of your booth.

Helium-filled balloons and/or blimps are not permitted in the Exhibit Hall.

Included in Booth Package

Items included in the NCSI booth exhibit fee are: standard booth equipment consisting of pipe and drape — 8' tall blue back drape, 36" high blue side dividers and a 7"x 44” identification sign. All booths will be 10' deep and 10' wide (10x10, 20x20, or 10x40 depending on your contract). No furniture, carpet, A/V, electricity, or internet connections are supplied with your exhibit space charge.

The Exhibit Halls are NOT carpeted.

All other items will need to be arranged through Freeman, the official decorator and drayage contractor.

Official Decorator & Drayage Contractor

Freeman Exhibitor Service Kit

The following items must be arranged through Freeman, please refer to your online Freeman Exhibitor Service Kit for additional information and order forms:

  • Furniture
  • Drayage/Material Handling
  • Carpet
  • Labor
  • Shipping to the Show Site

The following forms are also available through the Freeman Exhibitor Services Kit:

  • Floral
  • A/V Products
  • Electricity & Internet

Freeman will have a service desk in the Exhibit Hall during installation, exhibit hours and dismantling.

Register Booth Personnel

Exhibitor Badge Fees

Pre-Registered Booth Representative Badge (Up to 4 representatives per 10 x 10) Complimentary
Additional Representative Badge $150 each

Please note that US, UK, AUS, CAN, NZ citizenship is required to attend the conference and exhibit as booth personnel.

All badges must be submitted no later than Wednesday, April 3, 2013. All additional representative badge fees will be charged beginning Thursday, March 28, 2013.

Exhibitor badges only grant access to the Defense Intelligence Worldwide Exhibit Hall. They do not grant access to any of the conference sessions. Full conference attendees will have access to the Defense Intelligence Worldwide Exhibit Hall and will not need an exhibitor badge.

Please click here to register yourself, or others, as an exhibitor booth representative. Exhibitor Coordinators (not attending the event) please check “I am not registering, I am registering someone else.” Fill in the total number of registrants you are registering (more can be added later).

If you have already registered booth personnel and would like to add additional booth representatives, click here. Once logged into your account, select “Edit Order” and you will then have the opportunity to add booth personnel to your order.

Conference Registration

Interested in attending conference plenary and breakout sessions? If you would like to register as a full conference attendee, please visit the Registration page.


If you need to cancel a booth representative, please contact Kelly Heacock at heacock@ncsi.com by Thursday, March 28, 2013.

Promotional Opportunities Available

Interested in increasing your company’s exposure and branding at this event? Looking to leave a lasting impression on your potential customers? Please contact an NCSI Sales Representative at conferencesales@ncsi.com or 1-888-603-8899 for more information on a variety of promotional opportunities designed to meet your marketing needs and budget!