EXHIBITOR & SPONSOR RESOURCES

Thank you for exhibiting at the 2019 DoDIIS Worldwide Conference. The DoDIIS Worldwide Conference Exhibit Hall is located in Central and East Halls of the Tampa Convention Center in Tampa, FL.

Important Forms & Deadlines

Program Ad DeadlineFriday, June 21, 2019
Directory Listing DeadlineFriday, June 21, 2019
Exhibit Space and Sponsorship Payment DeadlineMonday, July 1, 2019
Lead Retrieval Order DeadlineTBD
Complimentary Attendee Registration Deadline (if applicable) Monday, July 15, 2019
Exhibitor Appointed Contractor DeadlineSaturday, July 20, 2019
Booth Representative Registration Deadline Wednesday, July 24, 2019
Electricity Order DeadlineFriday, July 26, 2019
Audio Visual Order DeadlineSaturday, July 27, 2019
Freeman Discount Deadline Monday, July 29, 2019
Internet, Telephone & Cable Order Form DeadlineSaturday, August 3, 2019
Freeman Warehouse Freight DeadlineFriday, August 9, 2019

Exhibitor Schedule

*Subject to Change

EXHIBITOR MOVE IN

DateTime
Saturday, August 17, 20191:00 PM – 5:00 PM
Sunday, August 18, 20198:00 AM – 3:30 PM*

*All exhibitors must be moved in by 3:30 PM on Sunday, August 18th for the Registration Mixer

**If you anticipate needing additional time outside of the pre-determined move in hours to set-up your booth, please contact Rachel Lyons (lyons@ncsi.com) as soon as possible to process your request for early move-in.

EXHIBIT HALL HOURS

DateTime
Sunday, August 18, 20195:00 PM – 7:00 PM
Registration Mixer
Monday, August 19, 20199:00 AM – 4:30 PM
Tuesday, August 20, 20199:00 AM – 4:30 PM
Wednesday, August 21, 20199:00 AM – 2:30 PM

EXHIBIT MOVE OUT

DateTime
Wednesday, August 21, 20192:30 PM – 10:00 PM
Thursday, August 22, 20198:00 AM – 1:00 PM

Included in Booth Package

  • 8′ tall BLACK back drape and 36″ high BLACK side dividers
  • Booths will be 10′ deep and 10′ wide (10×10, 20×20, or 10×40 depending on your contract)
  • 7″x 44” Company Identification Sign (Booths larger than 300 sqft may receive a 7″ x 44″ one-line identification sign upon request)
  • Four (4) Booth Representative Passes per 10×10

No furniture, carpet, A/V, electricity, or internet connections are supplied with your exhibit space charge. All other items will need to be arranged through Freeman, the official decorator and drayage contractor.

Please note: The Exhibit Hall is not carpeted. Carpet is required for ALL booths. If your booth does not have carpet by 5:00 PM on Sunday, August 18, 2019, carpet will be laid for an additional cost.

Official Decorator & Drayage Contractor

The following items must be arranged through Freeman, please refer to your Freeman Exhibitor Services Kit for additional information and order forms:

  • Furniture
  • Drayage/Material Handling
  • Carpet
  • Labor
  • Shipping to the Show Site

The following forms are also available through the Freeman Exhibitor Services Kit:

  • Floral
  • A/V Products
  • Electricity & Internet

Freeman will have a service desk in the Exhibit Hall during installation, exhibit hours, and dismantling.

Register as a Booth Representative

Booth Representative badges only grant access to the DoDIIS Worldwide Conference Exhibit Hall. They do not grant access to any of the conference sessions. To register as an attendee and get full conference access, please click here.

BOOTH REPRESENTATIVE BADGE FEES

Booth Representative Badges*
(Up to 4 representatives per 10 x 10)
ComplimentaryOnline Registration
Additional Representative Badge$150 eachOnline Registration

*You will need your Booth Number and Booth Confirmation Number in order to complete this process. The POC for your exhibit space will have received this information. If you have any additional questions please contact Rachel Lyons at 443-561-2418.

Final deadline for badge submission is Wednesday, July 24, 2019.

If you need to cancel a booth representative, please contact Rachel Lyons at (lyons@ncsi.com) by Wednesday, July 24, 2019.

Shipping Information

Warehouse Shipping Address:

Exhibiting Company Name / Booth # _________
2019 DODIIS WORLDWIDE
C/O FREEMAN
5113 WIDLEWILD AVE
TAMPA, FL 33634

Freeman will accept crated, boxed or skidded materials beginning Wednesday, July 17, 2019, at the above address. Material arriving after August 09, 2019 will be received at the warehouse with an additional after deadline charge. Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108″ H x 93″ W. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM. Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number: (407) 816-7900.

Please do not ship perishable material to the Freeman Advance Warehouse. Freeman does not provide temperature-controlled storage or shipping services from the Advance Warehouse.

Show Site Shipping Address:

Exhibiting Company Name / Booth # _________
2019 DODIIS WORLDWIDE
C/O FREEMAN
TAMPA CONVENTION CENTER
333 S FRANKLIN ST
TAMPA, FL 33602-5369 

Freeman will receive shipments at the exhibit facility beginning Saturday, August 17, 2019. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor. Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number: (407) 816-7900.

Please note: All materials received by Freeman are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Refer to the material handling form for charges for the service.

Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to disposal of your exhibit properties.

Hanging Signs

Hanging signs are permitted for island booths only. The maximum height for both display and hanging signage must not exceed 20′. For all other booths, signage cannot exceed 8′ and must be floor-anchored. Signage higher than 5′ is not permitted in the front 5′ of your booth.

Helium-filled balloons and/or blimps are not permitted in the Exhibit Hall.

Promotional Opportunities Available

Interested in increasing your company’s exposure and branding at this event? Looking to leave a lasting impression on your potential customers? Please contact an NCSI Sales Representative at conferencesales@ncsi.com or 1-888-603-8899 for more information on a variety of promotional opportunities designed to meet your marketing needs and budget!

Questions?

If you have any additional questions or concerns please contact Rachel Lyons at lyons@ncsi.com or 443-561-2418.

IAEE Guidelines for Display Rules and Regulations

All exhibitors are subject to following the IAEE Guidelines for Display Rules and Regulations. Guidelines will be enforced on-site. Please download and read the IAEE Guidelines for Display Rules and Regulations.