EXHIBITOR & SPONSOR RESOURCES

Thank you for exhibiting at the 2021 DoDIIS Worldwide Conference. The DoDIIS Worldwide Conference and Exhibit hall can be found in the North Building 300 Level – Exhibition Halls A-E of the Phoenix Convention Center in Phoenix, Arizona.

NEW Exhibitor Portal

NCSI is very excited to announce that our new tool, the Exhibitor Portal, is ready for exhibitors to use! The Exhibitor Portal will allow exhibitors to update company and event specific information in one singular place. Instructions were sent to the main Point of Contact for each exhibiting company.

If you are experiencing issues accessing the portal, or have any questions/concerns, please email Cloe Dixon at dixon@ncsi.com.

Important Deadlines

EXHIBITOR FORMDEADLINE
Program Ad Deadline (if applicable)Friday, October 8, 2021
Directory Listing DeadlineFriday, October 15, 2021
Complimentary Attendee Registration Deadline
(if applicable)
Monday, November 8, 2021
Freight Begin Arriving at The Expo Group WarehouseMonday, November 8, 2021
The Expo Group Discount DeadlineMonday, November 8, 2021
Lead Retrieval Discount DeadlineFriday, November 12, 2021
Booth Representative Registration DeadlineFriday, November 19, 2021
Advance Warehouse Shipping DeadlineMonday, November 29, 2021

Exhibitor Schedule & Notes

  • All exhibitors must be moved in by 3:30 PM on Sunday, December 5 for the Registration Mixer.
  • If you anticipate needing additional time outside of the pre-determined move in hours to set-up your booth, please contact Elissa Wykoff at  wykoff@ncsi.com as soon as possible to process your request for early move-in.
  • The schedule is subject to change as speakers are confirmed and the agenda is finalized.

EXHIBITOR MOVE IN

DATETIME
Saturday, December 4, 20211:00 PM – 5:00 PM
Sunday, December 5, 20218:00 AM – 3:30 PM

EXHIBIT HALL HOURS

DATETIME
Sunday, December 5, 20215:00 PM – 7:00 PM
Registration Mixer
Monday, December 6, 20219:00 AM – 5:00 PM
Tuesday, December 7, 20219:00 AM – 5:00 PM
Wednesday, December 8, 20219:00 AM – 2:30 PM

EXHIBITOR MOVE OUT

DATETIME
Wednesday, December 8, 20212:30 PM – 10:00 PM
Thursday, December 9, 20218:00 AM – 1:00 PM

Included in Booth Package*

*Subject to Change

  • 8′ tall BLACK back drape and 36″ high BLACK side dividers
  • Booths will be 10′ deep and 10′ wide (10×10, 20×20, or 10×40 depending on your contract)
  • 7″x 44” Company Identification Sign (Booths larger than 300 sqft may receive a 7″ x 44″ one-line identification sign upon request)
  • Four (4) Booth Representative Passes per 10×10

No furniture, carpet, A/V, electricity, or internet connections are supplied with your exhibit space charge. All other items will need to be arranged through The Expo Group, the official decorator and drayage contractor.

Register as a Booth Representative

Booth Representative badges only grant access to the DoDIIS Worldwide Conference Exhibit Hall. They do not grant access to any of the conference sessions. Registration is open to citizens from the following countries: United States, United Kingdom, Canada, Australia and New Zealand. If you are a non-U.S. member of the Five Eyes, your registration will need to be approved in order to be validated. To receive full conference access, you must register as an attendee.

BADGEFEEREGISTRATION
Booth Representative Badges
(Up to 4 representatives per 10 x 10)
ComplimentaryRegister
Additional Representative Badge$150 Register

*You will need your Booth Number and Booth Confirmation Number in order to complete this process. You can find this information in the Exhibitor Portal. If you have any  questions please contact Elissa Wykoff at wykoff@ncsi.com or  443-561-2442.

If you need to cancel a booth representative, please contact Cloe Dixon at dixon@ncsi.com by Wednesday, November 16, 2021.

Official Decorator & Drayage Contractor

Exhibitor Service Manual (Exhibitor Kits)

The Expo Group is the DoDIIS Worldwide 2021 General Services Contractor and show decorator. An email with your login information and the link to the Exhibitor Service Manual was sent to the main  point of contact for each exhibiting company. If you did not receive the email, please contact TEG at ExhibitorService@theexpogroup.com or 972-580-9000.

The following items must be arranged through The Expo Group, please refer to your Exhibitor Services Manual for additional information and order forms:

  • Furniture
  • Drayage/Material Handling
  • Carpet
  • Labor
  • Shipping
  • Electrical
  • Internet/Cable/Phone
  • Lead Retrieval
  • Floral
  • A/V

The Expo Group will have a service desk in the Exhibit Hall during installation, exhibit hours, and dismantling. Please see the Exhibitor Services Manual for Service Center Hours.

Shipping Information

Advance Warehouse Shipping Address:

Exhibiting Company Name
Exhibiting Company Booth Number
DoDIIS Worldwide 2021
c/o The Expo Group
YRC Freight
2021 South 51st Avenue
Phoenix, AZ 85043

  • Advance Shipments will be accepted between Monday, November 8, 2021, through Wednesday, December 1, 2021.
  • Materials received after November 29, 2021 will be subject to an additional surcharge.
  • The warehouse will receive shipments Monday through Friday, except holidays.
  • No appointment is necessary.
  • Warehouse hours are Monday through Friday, 9:00 am to 3:00 pm.
  • The warehouse will accept crates‚ cartons‚ skids‚ trunks/cases and carpets/pads. Loose or pad-wrapped material must be sent directly to show site.
  • All shipments must have a bill of lading or delivery slip indicating the number of pieces‚ type of merchandise and weight. Certified weight tickets must accompany all shipments.
  • Shipments received without receipts or freight bills, such as Federal Express and UPS, will be delivered to the booth without guarantee of piece count or condition.

Direct Shipments to Phoenix Convention Center (Show Site):

Exhibiting Company Name
Exhibiting Company Booth Number
DoDIIS Worldwide 2021
c/o The Expo Group
100 North 3rd Street
Phoenix, AZ 85004

  • Direct shipments must arrive at show-site no earlier than 1:00pm on Saturday, December 4, 2021. Shipments arriving before this date may be refused by the facility.
  • Shipping labels are included in the Exhibitor Service Manual.
  • All shipments must have a bill of lading or delivery slip indicating the number of pieces‚ type of merchandise and weight. Certified weight tickets must accompany all shipments.
  • Shipments received without receipts or freight bills, such as Federal Express and UPS, will be delivered to the booth without guarantee of piece count or condition.

Please Note:

All items and materials that are brought into the facility may be subject to Material Handling charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Please refer to the Exhibitor Kit for charges for the services.

Hanging Signs

Hanging signs are permitted for island booths only. The maximum height for both display and hanging signage must not exceed 20′. For all other booths, signage cannot exceed 8′ and must be floor-anchored. Signage higher than 5′ is not permitted in the front 5′ of your booth.

Helium-filled balloons and/or blimps are not permitted in the Exhibit Hall.

Beware of Unauthorized Providers

Please be aware of organizations who claim to be the DoDIIS official housing company or claim to have access to the DoDIIS Attendee list. These companies are not affiliated in any way with the DoDIIS Worldwide Conference and it is highly recommended that you do not use their services. Like many trade shows today, the DoDIIS Worldwide Conference  has been targeted by unethical businesses that scrape email addresses from our website to contact our exhibitors about list rentals, hotel rooms, and other sales offers. If you receive solicitations, please forward them to your NCSI sales representative or conferencesales@ncsi.com.

IAEE Guidelines for Display Rules and Regulations

All exhibitors are subject to following the IAEE Guidelines for Display Rules and Regulations. Guidelines will be enforced on-site. Please download and read the IAEE Guidelines for Display Rules and Regulations.

Promotional Opportunities Available

Interested in increasing your company’s exposure and branding at this event? Looking to leave a lasting impression on your potential customers? Please contact an NCSI Sales Representative at conferencesales@ncsi.com or 1-888-603-8899 for more information on a variety of promotional opportunities designed to meet your marketing needs and budget!

Questions?

If you have any additional questions or concerns please contact Elissa Wykoff at wykoff@ncsi.com or 443-561-2442.