Exhibits during this summit will be in a tabletop format. As part of your exhibit package, NCSI will provide all basic amenities for your table including one table, two chairs, and electricity. Any additional items will be at your own expense and can be contracted through the service providers below.


Exhibits during this summit will be in a tabletop format. As part of your exhibit package, NCSI will provide all basic amenities for your table including one table, two chairs, and electricity. Any additional items will be at your own expense and can be contracted through the service providers below.

Exhibitor Links

Shipping/Freight   The Expo Group  2/12/24
Internet  Encore Audio Visual 2/16/24 
Audio Visual  Encore Audio Visual 2/16/24 
Electric  Electric is INCLUDED – if you need additional electric more than standard (up to 20 Amps Single Phase 120V) you can order additional through Encore Audio Visual 2/16/24 
Lead Retrieval  American Tradeshow Services (ATS) Order Form

Lead Retrieval 101 from ATS

Directory Listing, Contact Updates, Ads, Logos, and other sponsored artwork  Exhibitor Portal 1/22/24 

Shipping and Freight

Please ship any of your exhibit materials to the advance warehouse listed below. Please DO NOT ship directly to the hotel as this will cause you much more of a headache and you will probably end up with lost boxes!

Advance Warehouse Shipping Address:

Exhibiting Company Name / Table #______
CDAO 2024
c/o The Expo Group
IAD – Washington DC
45080 Old Ox Road, Ste 110
Sterling, VA 20166

• The Expo Group will accept crated, boxed or skidded materials at the above address, beginning January 29, 2024. Shipments arriving after February 12, 2024 will be received at the warehouse with an additional after deadline charge.
• Please note that The Expo Group Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or un-skidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108″ H x 93″ W. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 9:00am – 3:30pm. Hours may be extended the day before show open and the day of show close to assist with additional exhibitor needs.
• Certified weight tickets must accompany all shipments.

Direct To Show Site Shipping Address: Shipping freight to Washington Hilton is NOT recommended as the facility is not set up to accept exhibitor freight. In order to ensure the safe arrival of your items, exhibitors should either carry them in personally during designated exhibitor move-in hours or send them to the advance warehouse. Anything shipped directly to the Washington Hilton is solely the responsibility of the exhibitor. Hotel facilities do not have the dock space or storage capacity for items sent directly to the hotel and may reject delivery.

Outbound Shipments: Due to limited dock space and no storage areas, all outbound shipments are required to either be hand carried to the Washington Hilton business office or shipped out via the show carrier, Expogistics. Outside carriers will not be permitted to pick up freight at the dock after the show.

Please note: All materials received by The Expo Group are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Refer to the material handling form for rates and details. Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact The Expo Group for your personalized quotes and detailed rules for disposal of your exhibit properties.

NCSI Exhibitor Portal

As an exhibitor, you have access to log into the exhibitor portal. The Exhibitor Portal allows you to update company and event specific information in one singular place. You will be able to update your exhibitor profile to include your company description, representatives, key technologies, and contact details. This information will be used to populate your online exhibitor listing as well as the printed program guide. For assistance with the portal, please contact Cloe Dixon at dixon@ncsi.com.

Important Deadlines

Directory Listing due to NCSI – January 22, 2024
Sponsor Ads due to NCSI – January 22, 2024
Hi-Resolution Logos due to NCSI – January 22, 2024
Sponsor Comp Registration – January 22, 2024
Exhibitor Rep Registration – February 5, 2024

Lead Retrieval

American Tradeshow Services will be handling the lead retrieval for the event. You will have the option to rent lead retrieval devices to scan badges or use your own device with their app to collect general contact information throughout the event. This is a great way to track visits to your table. You must ask an attendee before scanning their badge to be in compliance with data privacy standards. Please use the links on this page to order lead retrieval services.

Exhibitor Schedule

4:00 PM – 7:00 PM Attendee & Exhibitor* Badge Pickup
*Exhibit Hall will not be secured overnight on 2/19, please do not keep valuables in your exhibit area.
8:30 AM – 12:00 PM Exhibit Hall Setup and Registration
12:00 PM – 5:00 PM Exhibit Hall Open
5:00 PM – 7:00 PM All Hands Networking Social
Hosted By:

9:00 AM – 7:00 PM Exhibit Hall Open
5:05 PM – 7:00 PM Exhibit Hall Mixer
Hosted by:

9:00 AM – 4:00 PM Exhibit Hall Open
4:00 PM – 6:00 PM Exhibit Hall Breakdown

Exhibitor Table Representative Registration

Each company will be permitted to send two representatives to staff their exhibit as included in their package. To ensure your first two representatives are free, please be sure to use the Promo Code found in your exhibitor portal, this will zero out the fee on the payment page. Additional representatives beyond two will be $150 per person. Exhibitor representatives will have access to the exhibits and networking functions.

Attendee List Scam Alert – Beware of Unauthorized Providers

Please be aware there are organizations who claim to have access to the Advantage DoD 24: Defense Data & AI Symposium attendee list as they may try to sell this list to you. This is fraud, and the names contained on these list (if there is even a list) are not part of this event. NCSI does not release an attendee list or any attendee information, and NCSI DOES NOT offer list rental services. Like many trade shows today, the Advantage DoD 24: Defense Data & AI Symposium has been targeted by unethical businesses that scrape email addresses from our website to contact participating exhibitors about list rentals, hotels and other sales offers.

If you receive solicitations, please forward them to your NCSI sales representative or conferencesales@ncsi.com. We take every measure to protect our participant’s data and will take appropriate actions to stop the sale of fraudulent lists.