ORDER EXHIBITOR SERVICES

Exhibitor Services Provider Discount Deadline Order
Lead Retrieval American Tradeshow Services (ATS) Friday, Nov. 10   Form 
Carpet, Furniture, Shipping, etc. The Expo Group Monday, Nov. 13 Online
Internet, AV, Electrical The Oregon Convention Center Friday, Nov. 24 Online
Booth Rep Registration, Directory Listing, Contact Updates, Ads, and other sponsored artwork NCSI Exhibitor Portal See Below Portal

IMPORTANT DEADLINES

TASKDATE DUE
Sponsor Artwork due to NCSIFriday, Oct. 20th
Sponsor Collateral ApprovalFriday, Oct. 20th
Directory Listing Due to NCSIMonday, Oct. 23rd
Sponsor Ads due to NCSIMonday, Oct. 23rd
Hi-Resolution Logos due to NCSIMonday, Oct. 23rd
Sponsor Comp Registration DeadlineFriday, Nov. 10th
Booth Rep Registration DeadlineFriday, Nov. 10th
ATS Lead Retrieval Discount DeadlineFriday, Nov. 10th
The Expo Group Discount DeadlineMonday, Nov. 13th
Oregon Convention Center Discount DeadlineFriday, Nov. 24th

EXHIBITOR MOVE-IN

Aisles 100 – 1200
Large booths by appointment only on Sunday, December 10th
Move-in Monday, December 11 – Tuesday, December 12, 8:00 AM – 7:00 PM

Aisles 1300 – 1800
NO EARLY MOVE-IN AVAILABLE
NO MONDAY MOVE-IN AVAILABLE
Move-in Tuesday, December 12, 8:00 AM – 7:00 PM

Aisles 1900 – 2200
Large booths by appointment only on Sunday, December 10th
Move-in Monday, December 11 – Tuesday, December 12, 8:00 AM – 7:00 PM

EXHIBIT HALL HOURS

Wednesday, December 13, 2023
9:00 AM – 5:00 PM

Thursday, December 14, 2023
9:00 AM – 5:00 PM

EXHIBITOR MOVE-OUT

Thursday, December 14, 2023
5:00 PM – 10:00 PM

Friday, December 15, 2023
8:00 AM – 1:00 PM

SHIPPING

Advance Warehouse Shipping Address:

Exhibiting Company Name / Booth #______
DoDIIS Worldwide 2023
C/O The Expo Group
FERN EXPO
6700 NE 59th Pl
Portland, OR 97218

Shipping Guidelines:

  • The Expo Group will accept crated, boxed, or skidded materials beginning, at the above address starting on November 20, 2023.
  • Shipments arriving after December 1, 2023 will be received at the warehouse with an additional after deadline charge.
  • The warehouse will be closed Thursday, November 23, 2023 for the Thanksgiving holiday.
  • Please note that The Expo Group Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or un-skidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108″ H x 93″ W. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 9:00 AM – 3:30 PM. Hours may be extended the day before show open and the day of show close to assist with additional exhibitor needs.
  • Certified weight tickets must accompany all shipments.

Exhibitor Appointed Contractor (EAC) Access to the Show Floor:

Wristbands will only be distributed to EACs with previously received/approved EAC Work Authorization form, a valid Certificate of Insurance, and a copy of the additional insured endorsements required on the primary and excess/umbrella general liability policies on file. Wristbands give approved EACs access to the show floor during Exhibitor move-in and move-out hours only. Wristbands must be worn at all times and visible to security and show management personnel. After-hours work passes are available for access to the exhibit floor at The Expo Group Service Center desk.

Certificate of Insurance (COI):

Each EAC shall provide The Expo Group with a valid Certificate of Insurance and a copy of the additional insured endorsements required on the primary and excess/umbrella general liability policies. The insurance form must name The Expo Group (the General Contractor), Show Management, Facility, and Organizer as additional insured, except for Workers Compensation, to include the following:

  • The Expo Group, LLC.
  • Show Organizer (NCSI)
  • Facility (Oregon Convention Center)
  • Each Exhibitor represented by the contractor
  • Show Move-In dates through Move-Out dates

The insurance form must list the Certificate Holder as:
The Expo Group, LLC.
5931 West Campus Circle Drive
Irving, TX 75063

IAEE EXHIBIT BOOTH GUIDELINES

All exhibitors are subject to following the IAEE Guidelines for Display Rules and Regulations. Guidelines will be enforced on-site. Please download and read the IAEE Guidelines for Display Rules and Regulations.