EXHIBITOR & SPONSOR RESOURCES

Thank you for exhibiting at the 2020 DoDIIS Worldwide Conference. The DoDIIS Worldwide Conference Exhibit hall can be found in the North Building 300 Level – Exhibition Hall B-E of the Phoenix Convention Center in Phoenix, Arizona.

Important Forms & Deadlines

EXHIBITOR FORMDEADLINE
Exhibit Space and Sponsorship Payment DeadlineSaturday, February 1, 2020
Program Ad Deadline (if applicable)Monday, June 1, 2020
Directory Listing DeadlineMonday, June 1, 2020
Exhibitor Appointed Contractor DeadlineThursday, July 2, 2020
Lead Retrieval Discount DeadlineFriday, July 3, 2020
Complimentary Attendee Registration Deadline (if applicable) Monday, July 6, 2020
Freeman Discount Deadline Friday, July 10, 2020
Booth Representative Registration DeadlineFriday, July 17, 2020
Internet, Telephone & Cable Order DeadlineSaturday, July 18, 2020
Electrical Order DeadlineMonday, July 20, 2020
Freeman Warehouse Freight DeadlineFriday, July 24, 2020

Exhibitor Schedule & Notes

  • All exhibitors must be moved in by 3:30 PM on Sunday, August 2 for the Registration Mixer.
  • If you anticipate needing additional time outside of the pre-determined move in hours to set-up your booth, please contact Rachel Lyons (lyons@ncsi.com) as soon as possible to process your request for early move-in.
  • The schedule is subject to change as speakers are confirmed and the agenda is finalized.

EXHIBITOR MOVE IN

DATETIME
Saturday, August 1, 20201:00 PM – 5:00 PM
Sunday, August 2, 20208:00 AM – 3:30 PM

EXHIBIT HALL HOURS

DATETIME
Sunday, August 2, 20205:00 PM – 7:00 PM
Registration Mixer
Monday, August 3, 20209:30 AM – 5:00 PM
Tuesday, August 4, 20209:00 AM – 5:00 PM
Wednesday, August 5, 20209:00 AM – 2:30 PM

EXHIBIT MOVE OUT

DATETIME
Wednesday, August 5, 20202:30 PM – 10:00 PM
Thursday, August 6, 20208:00 AM – 1:00 PM

Included in Booth Package

  • 8′ tall BLACK back drape and 36″ high BLACK side dividers
  • Booths will be 10′ deep and 10′ wide (10×10, 20×20, or 10×40 depending on your contract)
  • 7″x 44” Company Identification Sign (Booths larger than 300 sqft may receive a 7″ x 44″ one-line identification sign upon request)
  • Four (4) Booth Representative Passes per 10×10

No furniture, carpet, A/V, electricity, or internet connections are supplied with your exhibit space charge. All other items will need to be arranged through Freeman, the official decorator and drayage contractor.

Please note: The Exhibit Hall is not carpeted. Carpet is required for ALL booths. If your booth does not have carpet by 3:30 PM on Sunday, August 2, 2020, carpet will be laid for an additional cost.

Register as a Booth Representative

Booth Representative badges only grant access to the DoDIIS Worldwide Conference Exhibit Hall. They do not grant access to any of the conference sessions. Registration is open to citizens from the following countries: United States, United Kingdom, Canada, Australia and New Zealand. If you are a non-U.S. member of the Five Eyes, your registration will need to be approved in order to be validated. To receive full conference access, you must register as an attendee.

BADGEFEEREGISTRATION
Booth Representative Badges
(Up to 4 representatives per 10 x 10)
ComplimentaryRegister
Additional Representative Badge$150 Register

*You will need your Booth Number and Booth Confirmation Number in order to complete this process. The POC for your exhibit space will have received this information. If you have any additional questions please contact Rachel Lyons at 443-561-2418.

Final deadline for badge submission is Friday, July 17, 2020.

If you need to cancel a booth representative, please contact Rachel Lyons at (lyons@ncsi.com) by Friday, July 17, 2020.

Official Decorator & Drayage Contractor

The following items must be arranged through Freeman, please refer to your Freeman Exhibitor Services Kit for additional information and order forms:

  • Furniture
  • Drayage/Material Handling
  • Carpet
  • Labor
  • Shipping

The following forms are also available through the Freeman Exhibitor Services Kit:

  • Electrical
  • Internet/Cable/Phone
  • Lead Retrieval
  • Floral – coming soon!
  • A/V – coming soon!

Freeman will have a service desk in the Exhibit Hall during installation, exhibit hours, and dismantling. Please see the Freeman Exhibitor Services Kit for Service Center Hours.

Shipping Information

Warehouse Shipping Address:

Exhibiting Company Name / Booth # _________
2020 DODIIS WORLDWIDE
C/O FREEMAN
FIDELITONE, 6920 W. ALLISON RD.
CHANDLER, AZ 85226

PLEASE NOTE: The Freeman Denver office and warehouse will be closed on Friday, July 3, 2020 in observance of the Independence Day Holiday. Shipments will not be accepted on this date!

Freeman will accept crated, boxed or skidded materials beginning Wednesday, July 01, 2020, at the above address. Material arriving after July 24, 2020 will be received at the warehouse with an additional after deadline charge. Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108″ H x 93″ W. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM. Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number: (303) 320-5100.

Show Site Shipping Address:

Exhibiting Company Name / Booth # _________
2020 DODIIS WORLDWIDE
C/O FREEMAN
PHOENIX CONVENTION CENTER
100 N. 3RD ST.
PHOENIX, AZ 85004-2231

Freeman will receive shipments at the exhibit facility beginning Saturday, August 01, 2020. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor. Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number: (303) 320-5100.

PLEASE NOTE: All materials received by Freeman are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Refer to the material handling form for charges for the service.

Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to disposal of your exhibit properties.

Hanging Signs

Hanging signs are permitted for island booths only. The maximum height for both display and hanging signage must not exceed 20′. For all other booths, signage cannot exceed 8′ and must be floor-anchored. Signage higher than 5′ is not permitted in the front 5′ of your booth.

Helium-filled balloons and/or blimps are not permitted in the Exhibit Hall.

Promotional Opportunities Available

Interested in increasing your company’s exposure and branding at this event? Looking to leave a lasting impression on your potential customers? Please contact an NCSI Sales Representative at conferencesales@ncsi.com or 1-888-603-8899 for more information on a variety of promotional opportunities designed to meet your marketing needs and budget!

Questions?

If you have any additional questions or concerns please contact Rachel Lyons at lyons@ncsi.com or 443-561-2418.

IAEE Guidelines for Display Rules and Regulations

All exhibitors are subject to following the IAEE Guidelines for Display Rules and Regulations. Guidelines will be enforced on-site. Please download and read the IAEE Guidelines for Display Rules and Regulations.