EXHIBITOR & SPONSOR RESOURCES

Thank you for exhibiting at the DoDIIS Worldwide Conference. The DoDIIS Worldwide Conference Exhibit hall can be found on the Street Level in Exhibit Hall 2 of the Henry B. Gonzales Convention Center in San Antonio, Texas.

Important Forms & Deadlines

EXHIBITOR FORMDEADLINE
Exhibit Space and Sponsorship Payment DeadlineSaturday, February 1, 2020
Program Ad Deadline (if applicable)Tuesday, December 1, 2020
Directory Listing DeadlineTuesday, December 1, 2020
Exhibitor Appointed Contractor DeadlineTBD
Lead Retrieval Discount DeadlineTBD
Complimentary Attendee Registration Deadline (if applicable) Monday, January 4, 2021
Freeman Discount DeadlineTBD
Booth Representative Registration DeadlineFriday, January 15, 2021
Internet, Telephone & Cable Order DeadlineTBD
Electrical Order DeadlineTBD
Freeman Warehouse Freight DeadlineTBD

Exhibitor Schedule & Notes

  • All exhibitors must be moved in by 3:30 PM on Sunday, January 31 for the Registration Mixer.
  • If you anticipate needing additional time outside of the pre-determined move in hours to set-up your booth, please contact Rachel Lyons (lyons@ncsi.com) as soon as possible to process your request for early move-in.
  • The schedule is subject to change as speakers are confirmed and the agenda is finalized.

EXHIBITOR MOVE IN

DATETIME
Saturday, January 30, 20211:00 PM – 5:00 PM
Sunday, January 31, 20218:00 AM – 3:30 PM

EXHIBIT HALL HOURS

DATETIME
Sunday, January 31, 20215:00 PM – 7:00 PM
Registration Mixer
Monday, February 1, 20219:30 AM – 5:00 PM
Tuesday, February 2, 20219:00 AM – 5:00 PM
Wednesday, February 3, 20219:00 AM – 2:30 PM

EXHIBIT MOVE OUT

DATETIME
Wednesday, February 3, 20212:30 PM – 10:00 PM
Thursday, February 4, 20218:00 AM – 1:00 PM

Included in Booth Package

  • 8′ tall BLACK back drape and 36″ high BLACK side dividers
  • Booths will be 10′ deep and 10′ wide (10×10, 20×20, or 10×40 depending on your contract)
  • 7″x 44” Company Identification Sign (Booths larger than 300 sqft may receive a 7″ x 44″ one-line identification sign upon request)
  • Four (4) Booth Representative Passes per 10×10

No furniture, carpet, A/V, electricity, or internet connections are supplied with your exhibit space charge. All other items will need to be arranged through Freeman, the official decorator and drayage contractor.

Please note: The Exhibit Hall is not carpeted. Carpet is required for ALL booths. If your booth does not have carpet by 3:30 PM on Sunday, January 31, 2021, carpet will be laid for an additional cost.

Register as a Booth Representative

Booth Representative badges only grant access to the DoDIIS Worldwide Conference Exhibit Hall. They do not grant access to any of the conference sessions. Registration is open to citizens from the following countries: United States, United Kingdom, Canada, Australia and New Zealand. If you are a non-U.S. member of the Five Eyes, your registration will need to be approved in order to be validated. To receive full conference access, you must register as an attendee.

BADGEFEEREGISTRATION
Booth Representative Badges
(Up to 4 representatives per 10 x 10)
ComplimentaryRegistration Link - Coming Soon!
Additional Representative Badge$150 Registration Link - Coming Soon!

*You will need your Booth Number and Booth Confirmation Number in order to complete this process. The POC for your exhibit space will have received this information. If you have any additional questions please contact Rachel Lyons at 443-561-2418.

Final deadline for badge submission is Friday, January 15, 2021.

If you need to cancel a booth representative, please contact Rachel Lyons at (lyons@ncsi.com) by Friday, January 15, 2021.

Official Decorator & Drayage Contractor

*Link to Freeman Exhibitor Services Kit will be posted soon.

The following items must be arranged through Freeman, please refer to your Freeman Exhibitor Services Kit* for additional information and order forms:

  • Furniture
  • Drayage/Material Handling
  • Carpet
  • Labor
  • Shipping

The following forms are also available through the Freeman Exhibitor Services Kit*:

  • Electrical
  • Internet/Cable/Phone
  • Lead Retrieval
  • Floral – coming soon!
  • A/V – coming soon!

Freeman will have a service desk in the Exhibit Hall during installation, exhibit hours, and dismantling. Please see the Freeman Exhibitor Services Kit* for Service Center Hours.

Hanging Signs

Hanging signs are permitted for island booths only. The maximum height for both display and hanging signage must not exceed 20′. For all other booths, signage cannot exceed 8′ and must be floor-anchored. Signage higher than 5′ is not permitted in the front 5′ of your booth.

Helium-filled balloons and/or blimps are not permitted in the Exhibit Hall.

Promotional Opportunities Available

Interested in increasing your company’s exposure and branding at this event? Looking to leave a lasting impression on your potential customers? Please contact an NCSI Sales Representative at conferencesales@ncsi.com or 1-888-603-8899 for more information on a variety of promotional opportunities designed to meet your marketing needs and budget!

Questions?

If you have any additional questions or concerns please contact Rachel Lyons at lyons@ncsi.com or 443-561-2418.

IAEE Guidelines for Display Rules and Regulations

All exhibitors are subject to following the IAEE Guidelines for Display Rules and Regulations. Guidelines will be enforced on-site. Please download and read the IAEE Guidelines for Display Rules and Regulations.