EXHIBITOR RESOURCES

Exhibitor Services

Exhibits during this summit will be in a hybrid tabletop/booth format. As part of your exhibit package, NCSI will provide all basic amenities for your booth including one table, two chairs, electricity, carpet, and pipe and drape. Any additional items will be at your own expense and can be contracted through the service providers below.

EXHIBITOR SERVICES PROVIDER DEADLINE
Furniture, Flooring, Booth Services The Expo Group September 25, 2023
Shipping/Freight The Expo Group October 2-13, 2023
Internet, Additional Electric CACC Service Order Form October 4, 2023
Audio Visual Encore Audio Visual October 4, 2023
Directory Listing, Contact Updates, Ads, Logos, and other sponsored artwork Exhibitor Portal October 4, 2023

Lead Retrieval

Due to the sensitive nature of the attendees, a contact list will not be provided at the conclusion of the event. There is no lead retrieval system being used at this event. You are free to collect business cards or keep your own contact lists.

Onsite Ordering Not Available

If you require any services beyond the traditional booth package (included), please place your orders by the deadline, as there will not be onsite ordering available.

NCSI Exhibitor Portal

Once your application has been approved, you will have access to the SAP IT & Cybersecurity Summit Exhibitor Portal. The Exhibitor Portal allows you to update company and event specific information in one singular place. You will be able to update your exhibitor profile to include your company description, representatives, key technologies, and contact details. This information will be used to populate your online exhibitor listing as well as the printed program guide. For assistance with the portal, please contact Cloe Dixon at dixon@ncsi.com.

Exhibitor Booth Representative Registration

Each company will be permitted to send two representatives to staff their exhibit as included in their package. No clearance is required for exhibitor booth reps. Additional representatives beyond two will be $150 per person. Exhibitor representatives will have access to the exhibits and networking functions. If you wish to send your representatives to the Summit keynotes or breakout sessions, they must register as a full attendee to participate, and have the required clearances.

Important Deadlines

EXHIBITOR TASK DUE DATE
Directory Listing due to NCSI October 4, 2023
Sponsor Ads due to NCSI October 4, 2023
Hi-Resolution Logos due to NCSI October 4, 2023
Sponsor Comp Registration Deadline October 13, 2023
Booth Rep Registration Deadline October 13, 2023

Exhibitor Schedule

EXHIBITOR MOVE-IN
Monday, October 23 2:00 PM – 5:00 PM
EXHIBIT HALL HOURS
Monday, October 23, 2023
Tuesday, October 24, 2023
Wednesday, October 25, 2023
5:00 PM – 7:00 PM (Networking Social)
9:30 AM – 4:00 PM
9:30 AM – 4:00 PM
EXHIBITOR MOVE-OUT
Wednesday, October 25, 2023 4:00 PM – 8:00 PM

Shipping

Advance Warehouse Shipping Address

Exhibiting Company Name / Booth #______
2023 SAP IT & Cybersecurity Summit C/O The Expo Group
ABF Freight
3153 Pacific St. Ste B
North Charleston, SC 29418

  • The Expo Group will accept crated, boxed, or skidded materials beginning, at the above address October 2, 2023. Shipments arriving after October 13, 2023 will be received at the warehouse with an additional after deadline charge.
  • Please note that The Expo Group Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or un-skidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108″ H x 93″ W. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 9:00 AM – 3:30 PM. Hours may be extended the day before show open and the day of show close to assist with additional exhibitor needs.
  • Certified weight tickets must accompany all shipments.

Direct To Show Site Shipping Address

Exhibiting Company Name / Booth #______
2023 SAP IT & Cybersecurity Summit C/O The Expo Group

Charleston Area Convention Center – Exhibit Hall A1
5001 Coliseum Dr
North Charleston, SC 29418

The Expo Group will receive shipments at the exhibit facility beginning October 23, 2023. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor. Certified weight tickets must accompany all shipments.