EXHIBITOR RESOURCES
Exhibitor Services
Exhibits during this summit will be in a hybrid tabletop/booth format. As part of your exhibit package, NCSI will provide all basic amenities for your booth including one table, two chairs, electricity, carpet, and pipe and drape. Any additional items will be at your own expense and can be contracted through the service providers below.
EXHIBITOR SERVICES | PROVIDER | DEADLINE |
Furniture, Flooring, Booth Services | The Expo Group | September 25, 2023 |
Shipping/Freight | The Expo Group | October 2-13, 2023 |
Internet, Additional Electric | CACC Service Order Form | October 4, 2023 |
Audio Visual | Encore Audio Visual | October 4, 2023 |
Directory Listing, Contact Updates, Ads, Logos, and other sponsored artwork | Exhibitor Portal | October 4, 2023 |
Lead Retrieval
Due to the sensitive nature of the attendees, a contact list will not be provided at the conclusion of the event. There is no lead retrieval system being used at this event. You are free to collect business cards or keep your own contact lists.
Onsite Ordering Not Available
If you require any services beyond the traditional booth package (included), please place your orders by the deadline, as there will not be onsite ordering available.
NCSI Exhibitor Portal
Once your application has been approved, you will have access to the SAP IT & Cybersecurity Summit Exhibitor Portal. The Exhibitor Portal allows you to update company and event specific information in one singular place. You will be able to update your exhibitor profile to include your company description, representatives, key technologies, and contact details. This information will be used to populate your online exhibitor listing as well as the printed program guide. For assistance with the portal, please contact Cloe Dixon at dixon@ncsi.com.
Exhibitor Booth Representative Registration
Each company will be permitted to send two representatives to staff their exhibit as included in their package. No clearance is required for exhibitor booth reps. Additional representatives beyond two will be $150 per person. Exhibitor representatives will have access to the exhibits and networking functions. If you wish to send your representatives to the Summit keynotes or breakout sessions, they must register as a full attendee to participate, and have the required clearances.
Important Deadlines
EXHIBITOR TASK | DUE DATE |
Directory Listing due to NCSI | October 4, 2023 |
Sponsor Ads due to NCSI | October 4, 2023 |
Hi-Resolution Logos due to NCSI | October 4, 2023 |
Sponsor Comp Registration Deadline | October 13, 2023 |
Booth Rep Registration Deadline | October 13, 2023 |
Exhibitor Schedule
EXHIBITOR MOVE-IN | |
Monday, October 23 | 2:00 PM – 5:00 PM |
EXHIBIT HALL HOURS | |
Monday, October 23, 2023 Tuesday, October 24, 2023 Wednesday, October 25, 2023 |
5:00 PM – 7:00 PM (Networking Social) 9:30 AM – 4:00 PM 9:30 AM – 4:00 PM |
EXHIBITOR MOVE-OUT | |
Wednesday, October 25, 2023 | 4:00 PM – 8:00 PM |
Shipping
Advance Warehouse Shipping Address
Exhibiting Company Name / Booth #______
2023 SAP IT & Cybersecurity Summit C/O The Expo Group
ABF Freight
3153 Pacific St. Ste B
North Charleston, SC 29418
- The Expo Group will accept crated, boxed, or skidded materials beginning, at the above address October 2, 2023. Shipments arriving after October 13, 2023 will be received at the warehouse with an additional after deadline charge.
- Please note that The Expo Group Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or un-skidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108″ H x 93″ W. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 9:00 AM – 3:30 PM. Hours may be extended the day before show open and the day of show close to assist with additional exhibitor needs.
- Certified weight tickets must accompany all shipments.
Direct To Show Site Shipping Address
Exhibiting Company Name / Booth #______
2023 SAP IT & Cybersecurity Summit C/O The Expo Group
Charleston Area Convention Center – Exhibit Hall A1
5001 Coliseum Dr
North Charleston, SC 29418
The Expo Group will receive shipments at the exhibit facility beginning October 23, 2023. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor. Certified weight tickets must accompany all shipments.