EXHIBITOR RESOURCES

Thank you for exhibiting at the DoD SAP IT & Cybersecurity 2020 Summit. The DoD SAP IT & Cybersecurity Summit Exhibit Hall will be located in the Choptank Ballroom of the Hyatt Regency Chesapeake Bay in Cambridge, MD.

APPLICATION

If you have not submitted an application to exhibit please click here to submit your exhibit application. You will be notified of your status as soon as the security team clears your company to participate.

EXHIBIT SPACE

Each approved exhibiting company will receive:

  • 6’ x 3’ Table
  • Tablecloth
  • Standard Electrical: 1 power strip (if additional is needed, you can purchase from PSAV)
  • 2 Chairs

EXHIBIT EQUIPMENT AND TECHNOLOGY

Exhibitors will be permitted to bring equipment in for demonstration purposes; however, the functionality of some devices may need to be disabled or modified in order to be in compliance with the security standards for this event. Equipment with wireless or transmitting capabilities must be disabled. This includes wireless keyboards/mice, Bluetooth devices, fitness trackers, tablets, etc. Exhibitors will have the option to purchase hard wired internet from PSAV. If you have monitors or accessories that you traditionally connect wirelessly, please plan accordingly and bring the appropriate adapters or wiring to present your demonstration without using any wireless technologies. Please review the list of prohibited items in preparation for your exhibit.

EXHIBITOR REPRESENTATIVE REGISTRATION

Each company will be permitted to send 2 representatives to staff their table at no additional cost. Additional representatives beyond 2 will be $150 per person. Exhibitor representatives do not require a clearance and will have “exhibit hall only” access, as well as access to the networking functions. If you wish to send your representatives to the Summit sessions, they must register as a full attendee and have the proper clearances to participate.

This event is open to U.S. Citizens only.

Please register exhibitor reps by Friday, August 8, 2020.

If you have any questions please contact Rachel Lyons at lyons@ncsi.com or 443-561-2418.

TENTATIVE EXHIBITOR SCHEDULE

SUNDAY, AUGUST 30
2:00 p.m. – 4:00 p.m.Exhibit Hall Setup and Registration
4:00 p.m. – 5:00 p.m.Exhibitor Roundtable with DoD SAP CIO, Kenny Bowen
Mr. Bowen will speak to exhibitors about requirements, gaps, and needs within the community. He plans to meet one on one with various exhibitors at their tables following his presentation.
5:00 p.m. – 7:00 p.m.Welcome Reception
Hosted By: Amazon Web Services
MONDAY, AUGUST 31
9:00 a.m. – 5:00 p.m.Exhibit Hall Open
10:00 a.m. – 10:30 a.m.Networking Break/Exhibit Hall
12:00 p.m. – 1:30 p.m.Lunch/Exhibit Hall
3:30 p.m. – 4:00 p.m.Networking Break/Exhibit Hall
6:00 p.m. – 8:00 p.m.Networking Social
Title Sponsors: Novetta & ManTech
Contributing Sponsor: Oracle
TUESDAY, SEPTEMBER 1
9:00 a.m. – 5:00 p.m.Exhibit Hall Open
10:00 a.m. – 10:30 a.m.Networking Break/Exhibit Hall
12:00 p.m. – 1:30 p.m.Lunch/Exhibit Hall
3:30 p.m. – 4:00 p.m.Networking Break/Exhibit Hall
5:00 p.m. – 6:00 p.m.Exhibit Hall Breakdown
7:00 p.m. – 9:00 p.m.Networking Social
Title Sponsors: Novetta & ManTech
THURSDAY, SEPTEMBER 3
8:00 a.m. – 5:00 p.m.Training (selected companies only)

INTERNET AND AUDIO-VISUAL EQUIPMENT

Hard-wired internet and AV equipment is available from PSAV, the in-house provider. Please complete the form and return it to:

Philip Kemmerlin

Hyatt Regency Chesapeake Bay
Office: 410.901.6557
Mobile: 410.251.1956
Fax: 410.901.6555
Email: pkemmerlin@psav.com

SHIPPING

All shipments should be sent no sooner than two weeks prior to the conference. To ensure prompt delivery all materials should be address as follows:

Hyatt Regency Chesapeake Bay
100 Heron Blvd.
Cambridge, MD 21613
Attn: Guests Name
Guests Arrival Date
Conference Name (DoD Summit)
Event Manager’s Name (Kim Seward)

Deliveries will not be accepted if the shipper requires assistance from the hotel staff to unload or load materials.